Board meetings are time-consuming and complicated but with a bit of preparation they can be as efficient as possible. This article will discuss the most important steps to plan for board meeting, from preparing an agenda for the meeting to creating an administrative trail.
Review the minutes of the previous board meeting to determine the most important issues to be discussed at this meeting. You can ask the board members for their feedback when you aren’t sure of what needs to http://boardroomsystems.net/board-meeting-checklist addressed.
Once you’ve drafted the agenda, notify any directors or chairpersons of committees who will need to submit reports or additional materials and set deadlines. This will ensure that you have all the information required to address every item on the agenda.
It’s also an excellent idea to reach out to those directors who have been assigned specific actions in previous board meetings and ensure that they are on track. This can prevent an instance where directors bring up an issue that’s already been discussed at a prior meeting, which can cause confusion for everyone.
Gather and distribute the board pack or the minutes of meetings to the attendees. Convene, a board management program can be used to save time and effort. Alternatively, you can send out the documents via email, and post the necessary notices to meet any legal requirements.