A board portal is an online meeting management software tool that centralized and secures all important company documents in a single, easily accessible location. Users can also access meeting materials from any device, at any time. These systems also allow integration capabilities with other business tools and https://fitboardroom.com/best-practices-for-post-covid-19-board-meetings/ services that improve accessibility and efficiency.
Choose a portal service with an intuitive and easy-to-navigate user interface to help reduce the learning curve for board members. Look for a system with features that are compatible with the governance processes of the company and specific requirements. This may include features like robust document storage for secure management advanced meeting tools for efficient scheduling and decision-making, and efficient communication channels.
Finally, make sure your selected solution is compatible with all devices your board members may use to access it. This will enable members to work from home, traveling or at the office without sacrificing a step. Examine whether the system features two-factor authentication to reduce security risks and block the unauthorized access.
After you have selected the company that will manage your board ensure that you have extensive training and onboarding so that they are familiar with the technology. This will help them benefit the most from the portal’s features. It can be done in person or through prerecorded videos. After the implementation, periodically evaluate and analyze the portal’s use to identify any issues that require attention or improvement and ensure that the portal is used to its fullest extent.